CBRA Bylaws

City of Brampton Racquetball Association
Bylaws (2003)

Article 1: Office

Section 1. The permanent office of the Association shall be at such a location as may be selected by the Executive Committee (hereafter referred to as the Board).

Article II: Members and Memberships

Section 1: Membership shall be offered to all residents of Brampton and surrounding community age 18 or older. Membership will be first offered to residents of Brampton and, if necessary to fill specific positions on teams or team levels, will be offered to residents of surrounding communities.

Section 2: The secretary will post or cause to be posted at each City racquetball facility an up-to-date roster of all members.

Section 3: Any member, pursuant to written notice and hearing (conducted by the Board), may be suspended or expelled from membership. Such a suspension shall be reported in writing, stating the details and cause for suspension or expulsion. Cause for suspension or expulsion shall be a violation of the Bylaws or Rules of the Association.

Section 4: CBRA Memberships shall be transferable. In the case of a member moving out of the area or an injury, the membership may be transferred to a new member subject to the approval of the Board.

Article III Membership Privileges

Section 1. All active members in good standing shall be accorded equal privileges in the use of facilities and shall be subject to the same rules and regulations, which shall be conspicuously posted on the Association premises.

Section 2. Only active and spare members in good standing shall be accorded the privileges of the Association, except, that members of the Board may extend the privileges of the Association to any person(s) upon such terms as it shall fix.

Section 3. Provisions of the rules and regulations may be waived for specific occasions by a majority vote of the Board.

Article IV Membership Fees, Annual Dues and Assessments

Section 1. The selling price of Membership owned by the Association shall be determined once annually by the Board.

Section 2. Annual dues shall be sufficient to provide for the expense of operation and maintenance of the Association, and shall be payable each year by the membership prior to the ensuing league season.

Section 3. The Board shall fix the amount of the annual dues by August 1 for the ensuing year, based on anticipated operation and maintenance expenses.

Section 4. No portion of the dues shall be refunded or remitted, except for death, expulsion or resignation, in which case the prorated unused portion shall be refunded after all obligations to the Association incurred by the membership are discharged, including the return of team shirts.

Section 5. All Members who are delinquent in payment of its dues shall be prohibited from participating in the Association.

Article V Membership Meetings

Section 1. At a date and time to be fixed by the Board in the month of April or May each year, the Association shall hold its Annual Membership Meeting for the purpose of electing the Board, receiving the reports of officers, approving the budget for the next league year, and for such other business as may come before it.

Section 2. Special meetings may be properly called by the Board assuring that all members are notified. Special meetings may also be called upon the request in writing of ten (10) active members filed with the secretary, who shall call said meeting within thirty days after the time of filing the request.

Section 3. “Proper Calling” requires notice of meeting to be mailed, Emailed, delivered or posted on the website or at the courts to the membership at least ten days prior to the date of the meeting. If an annual meeting, the notice shall include all the names of candidates nominated, the proposed budget, and other business matters planned to be acted upon. However, nothing herein prevents new business matter to be brought up by members at any meeting. If mailed or Emailed, notices will be sent to the last known address of members.

Section 4. Only active members in good standing may vote. Active members may vote by written proxy filed with the Secretary three days before the meeting or by a designated active member as an alternate.

Section 5. The form of voting (open or secret) shall be determined by the President subject to the approval of those present at the meeting.

Section 6. No quorum shall be required at Membership meetings. Approval or disapproval of actions and elections shall be made by those active members present (or by proxy or designated alternates). Majority vote rules except when otherwise indicated.

Section 7. Actions taken at such properly called meetings shall be binding on all members.

Article VI Officers

Section 1. The officers consist of President, Vice-president, Secretary and Treasurer, who shall be elected at the Annual Meeting of the Membership for a term of one year, or until their successors are elected.

Section 2. The President shall preside at all meetings of the Board. The president shall be the administrative officer of the Association.

Section 3. The Vice-President shall serve in the absence of disability of the President.

Section 4. The Secretary shall keep the minutes, attend to the correspondence, send all notices of meetings, see the Board operate in according to the Bylaws and Constitution. The Secretary shall maintain up-to-date copies of the Bylaw, Constitution and Canadian racquetball rules.

Section 5. The Treasurer shall have charge of the moneys and books of account, shall pay all bills.

Section 6. The term of office shall begin on the first Board meeting after the General Membership Meeting.

Section 7. Cheques to disburse the funds of the Association will contain the names of two officers of the Association.

Article VIII Duties of the Executive Board

Section 1. Conduct the affairs of the Association, taking such actions as may be necessary, within the established limitations, to carry out the purposes of the Association.

Section 2. Exercise one vote each, Board members and officers alike, including the President.

Section 3. Place members in teams, balanced in skill levels, to the best of the Boards ability.

Section 4. Prepare team rosters, league schedules, and maintain or cause to be maintained league statistics.

Section 5. Arrange for all league shirts.

Section 6. Arrange for and coordinate all social activities including the end-of-year banquet.

Section 7. Arrange for any league sponsorships.

Section 8. Coordinate, print and mail any league information as needed.

Section 9. Prepare an annual budget for the Board and supervise all financial transactions.

Section 10. Seek new members and maintain an up-to-date roster of active members.

Section 11. Provide a liaison with the City of Brampton.

Section 12. Prepare and maintain the rules and regulations of the Association.

Article XI Amendment of Bylaws

Section 1. These bylaws may be amended by a majority vote of the active members present and voting at a properly called meeting or by the Board.

This document amended with the approval of the membership June 5, 2003.